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After School Club.

Running an after-school club means looking after children, parents and a mountain of paperwork. Our templates help you put the right forms and records in place, so your club feels well-organised and parents feel reassured.

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Business documents£11.99

Business Documents — Standard

Running a after school club means safeguarding, parental or owner consents, registration records, incident logs and GDPR notices sit behind every enquiry. The care is the easy bit; what drains the week is rewriting the same paperwork from memory and hoping nothing's missed when an inspector or insurer asks. This Standard pack delivers the 17 documents a after school club actually uses week to week — Parent Guardian Registration Child Enrolment, Medical History Health Screening, Consent Liability Waiver, Service Agreement Terms Conditions, Session Record Card, Child Handover Collection Guidance, Cancellation Refund Policy, Complaint Feedback Form, plus GDPR Privacy Notice, Marketing Consent Form, Accident Incident Report, Pre Enrolment Assessment, Gift Voucher Referral Terms, Business Insurance Declaration, Child Profile Emergency Contact Card, Collection Authorisation Password System and Daily Attendance Activity Log. Each PDF carries a fillable header — type your business name and trading details once, then print or save. UK-specific terminology, A4 print-ready, no Canva and no monthly software. Built for sole-trader and small-firm UK after school clubs who want one consistent paper trail across every job.

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17 documentsPDFInstant download

What's included

✓Parent Guardian Registration Child Enrolment
✓Medical History Health Screening
✓Consent Liability Waiver
✓Service Agreement Terms Conditions
✓Session Record Card
+12 more included

Core registration, consent and admin forms for your club

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Business documents£5.99

Business Documents — Essential

An after-school club taking the first enrolments needs parent paperwork ready before any child is collected from the school gate — not the full policy fleet, just the registration, consent and data records every provider is asked to produce. This Essentials kit for an after-school club carries five documents: parent and guardian registration with child enrolment, consent and liability waiver, service agreement terms and conditions, a session record card, and the GDPR privacy notice. All five arrive as PDFs with a fillable header — your after-school club name sits at the top, you print or save, and the parent induction folder looks professional from the first term. Calmer than rewriting a consent form before a new starter, cleaner than borrowing policies from another provider.

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5 documentsPDFInstant download

What's included

✓Parent Guardian Registration Child Enrolment
✓Consent Liability Waiver
✓Service Agreement Terms Conditions
✓Session Record Card
✓GDPR Privacy Notice

5 starter PDFs for after-school clubs — enrolment, consent, terms, GDPR.

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Business documents£13.99

Business Documents — Custom

An after-school club sits between school and home, and every parent, Ofsted inspector and local authority wants paperwork that shows safeguarding, attendance and policy in one coherent record they can pull up on demand. LaunchKit Custom for an after-school club ships 17 live-editable HTML templates you open in your browser, brand with your club name, logo and colours, and shape live on screen before the next pickup. Parent agreements, collection authorisations, allergy and dietary forms, attendance registers, safeguarding records and risk assessments hold their structure while headers and contact block rebuild around your after-school club. Preview every edit as you type, export a clean PDF, and hand a branded pack to new parents at the settling-in visit. Your club's paperwork looks like your own setting, not a generic after-school template.

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17 documentsPDFInstant download

What's included

✓Parent Guardian Registration Child Enrolment
✓Medical History Health Screening
✓Consent Liability Waiver
✓Service Agreement Terms Conditions
✓Session Record Card
+12 more included

17 editable HTML templates for after-school clubs — brand them in the browser.

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Business documents£19.99

Business Documents — Premium

An after-school club sits between school and home - and every parent, Ofsted inspector and local authority wants paperwork that shows safeguarding, attendance and policy in one coherent record they can pull up on demand within minutes. LaunchKit Premium for an after-school club covers all 17 business documents as interactive fillable PDF plus editable Word. Parent agreements, collection authorisation, allergy and dietary forms and daily attendance registers fill in on a tablet at pickup, and the safeguarding policy, behaviour policy, incident log, feedback form and staff records rebrand in Word with your club name, Ofsted registration and branding. Accident records, medication consent, GDPR notice and complaint procedure match in tone. Two formats from one download - the after-school club's paperwork side stops living in a ring binder nobody wants to audit.

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17 documentsPDFInstant download

What's included

✓Parent Guardian Registration Child Enrolment
✓Medical History Health Screening
✓Consent Liability Waiver
✓Service Agreement Terms Conditions
✓Session Record Card
+12 more included

The complete document set for a well-run after-school club

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Financial templates£11.99

Financial Forms Bundle — Standard

A after school club operation runs on weekly fees, term fees, ad-hoc sessions, funded hours, uniform or kit levies — and the financial paperwork behind it is what insurers and HMRC look at when things are checked. Records that aren't consistent become a problem exactly when you need them clean. This Standard pack covers the core financial admin a after school club business runs day to day — fee schedules, branded invoice templates, payment and deposit records, expense logs covering supplies, consumables and training, a monthly income summary split by session type, a VAT log for those who are registered, and an annual accounts prep sheet. Each PDF carries a fillable header — type your business name and trading details once, then print or save. UK Self Assessment categories pre-aligned, A4 print-ready, no monthly software commitment. Built for sole-trader and small-firm after school clubs who want a clean paper trail before year-end.

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13 documentsXLSX + PDFInstant download

What's included

✓Cash Flow Forecast
✓Client Payment Record
✓Deposit Booking Terms
✓Expense Tracker
✓Income Tracker
+8 more included

Simple financial tracking for parent fees and club expenses

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Pricing calculator£13.99

Financial Forms Bundle — Custom

Running an after-school club means invoicing parents on time, tracking weekly staff hours, and keeping a clean record of deposits against a child's place. The paperwork isn't glamorous, but parents notice when it looks cared for. This bundle is 14 editable HTML finance forms for after-school club operators: invoices, invoice trackers, client payment records, deposit booking terms, expense and income trackers, a mileage log, payroll summaries, staff hours and pay sheets, pricing records, a profit and loss, a cash flow forecast, an insurance-premium tracker and receipts. Open each form in your browser, drop in your club name, your Ofsted URN and your payment terms, and see live preview update as you edit. Export the branded version when you're ready to send it to a parent. Live preview in the browser, polished branding, export when ready.

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14 documentsXLSX + PDFInstant download

What's included

✓Cash Flow Forecast
✓Client Payment Record
✓Deposit Booking Terms
✓Expense Tracker
✓Income Tracker
+9 more included

14 HTML finance forms for after-school clubs, branded in the browser.

Details

Financial templates£19.99

Financial Forms Bundle — Premium

Running an after-school club means managing invoices to parents, tracking consumables and activity costs, and keeping clean records for any funding or inspection paperwork. The financial admin is often the part that gets least attention — because the hours before and after collection time are short and the priority is the children. This set covers the core financial forms: invoices for session fees and holiday club bookings, an expense tracker for snacks, materials, and equipment, a receipt record for cash payments, a monthly income tracker to see which sessions are covering their costs, and a cash flow forecast for planning ahead. Fillable PDFs for completing at the desk between sessions, and editable Word documents so you can add your club name and branding. Financial records that are ready when parents, accountants, or funders ask for them.

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13 documentsXLSX + PDFInstant download

What's included

✓Profit & Loss Statement
✓Cash Flow Planner
✓Expense Tracker
✓Tax Summary Sheet
✓Break-Even Analysis Worksheet
+8 more included

Full financial admin toolkit for managing club finances

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MTD record-keeping kit£16.99

MTD Compliance Kit — Premium

Making Tax Digital is becoming part of the record-keeping reality for many self-employed after school clubs, and the real headache isn't the rule — it's keeping records clean across a year of weekly and term fees, funded hours, ad-hoc sessions, consumables and uniforms — across records that insurers and HMRC expect to see clean. This Compliance Kit is a 20-sheet Excel workbook covering Income Tracker, Expense Log, Expense Summary, Quarterly Summary, Annual Summary, Reconciliation, Mileage Log with a simplified-vs-actual switch, Year-End Adjustments, Tax Reserve Scenarios, Evidence Log, Compliance Warnings, Allowable Expenses Guide, Deadline Calendar, Quarterly Checklist, and an Executive Dashboard that surfaces the figures your accountant actually asks for. Available in England and Scotland versions to match where the business is based. Built for UK sole-trader after school clubs who want quarterly returns to be a 30-minute review, not a weekend search through receipts. Not a replacement for HMRC-compatible filing software — a record-keeping foundation that makes filing simpler.

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20 documentsPDFInstant download

What's included

✓Start Here
✓Your Details
✓Income Tracker
✓Expense Log
✓Expense Summary
+15 more included

Structured MTD record-keeping designed around club finances

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Pricing calculator£14.99

Pricing Calculator — Premium

Most after-school clubs set a daily session fee and stop there — then quietly lose margin on holiday clubs, breakfast clubs, and funded-hour children whose actual cost doesn't match the income. This Premium pricing calculator rebuilds the picture. Eight income streams come pre-loaded — daily session fees, holiday club sessions, breakfast club, government-funded childcare hours, activity-specific add-ons, late collection fees, sibling discount packages, and school-contract income — each with editable staffing ratio and per-child cost. Enter your hourly staffing rate once and every session type rebuilds with margin shown alongside. A quote builder handles school contracts, a job log tracks sessions, an expenses tracker keeps snack and resource costs visible, and a monthly dashboard shows which streams actually pay. Delivered as one Excel workbook for UK after-school clubs — price against your real costs.

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8 documentsXLSX + PDFInstant download

What's included

✓Start Here
✓Service Pricing
✓Quote Builder
✓Quote Output
✓Job & Booking Log
+3 more included

Work out session fees and pricing that cover your costs

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Business documents£4.99

Social Media Content Kit

You know social media matters for the setting. Parents in your area check Instagram, Facebook and Google before they ever pick up the phone to enquire about wraparound care. The settings that show up consistently stay front of mind when a family is deciding which club to enrol with, which holiday club to book, or where to send a sibling. But between registers, pickups, safeguarding updates and actually running sessions, writing a post is the last thing you have energy for. This kit removes that problem. You get 64 ready-to-edit captions covering the work you actually do — term-time sessions, holiday clubs, safeguarding and Ofsted, nutrition and wellbeing, credentials, local community and services — plus 36 seasonal hooks keyed to the UK school calendar, 10 fully scripted Reels built no-children-visible, a 4-week posting calendar, bio and DM templates, and a localisation worksheet. No developmental-outcome claims anywhere; the content stays safeguarding-clean. Fill in your details once. The whole kit adapts to your area, your Ofsted number, and your schools-served list.

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13 documentsPDFInstant download

What's included

✓00 Start Here
✓01 Strategy Guide
✓02 Caption Library
✓03 Seasonal Hooks + Bios
✓04 Templates + DMs
+8 more included

64 ready-to-edit captions plus a 4-week posting calendar and scripted Reels, built for UK after-school clubs

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