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Mobile Catering.

Running a mobile catering business means managing events, food safety records, and finances on the move. LaunchKit gives you ready-to-use business documents, financial tracking forms, a pricing calculator, and an AI copy kit — all designed for mobile caterers operating in the UK.

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Business documents£11.99

Business Documents — Standard

Running a mobile catering business means customer contact is constant — enquiries, bookings, terms, deposits, dietary or access notes, aftercare. The work is the work; what drags is having no consistent paperwork to send through before people arrive. Screenshots of templates from other businesses get mixed in and nothing quite looks like your brand. This Standard pack delivers the 17 documents a mobile catering actually uses week to week — Client Order Form, Allergen Declaration, Consent Liability Waiver, Food Safety Management Record, Temperature Monitoring Log, Supplier Record, Cleaning Schedule Record, Client Contract Agreement, plus Delivery Record, Client Allergy Questionnaire, Privacy Notice, Invoice Receipt, Complaint Procedure, Staff Hygiene Declaration, Photo Consent, Quote Estimate and Tasting Session Booking. Each PDF carries a fillable header — type your business name and trading details once, then print or save. UK-specific terminology, A4 print-ready, no Canva and no monthly software. Built for sole-trader and small-firm UK mobile catering businesses who want one consistent paper trail across every job.

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17 documentsPDFInstant download

What's included

✓Client Order Form
✓Allergen Declaration
✓Consent Liability Waiver
✓Food Safety Management Record
✓Temperature Monitoring Log
+12 more included

Core business documents for mobile caterers — ready to use from day one

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Business documents£5.99

Business Documents — Essential

A mobile-catering business rolling up to the first events needs food-safety paperwork in the trailer before service starts — not the full hospitality fleet, just the order, allergen, food-safety and consent records an EHO and an event organiser will both ask to see. This Essentials kit for a mobile-catering business carries five documents: a client order form, an allergen declaration, a food safety management record, a photo consent form, and the privacy notice. All five arrive as PDFs with a fillable header — your mobile-catering business name sits at the top, you print or save, and the event folder reads like a mobile-catering operator who takes hygiene and consent as seriously as the menu. Calmer than improvising allergens on the day, cleaner than losing an order to a text-thread mix-up.

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5 documentsPDFInstant download

What's included

✓Client Order Form
✓Allergen Declaration
✓Food Safety Management Record
✓Privacy Notice
✓Photo Consent

5 starter PDFs for mobile-catering operators — order, allergen, food safety, GDPR.

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Business documents£13.99

Business Documents — Custom

Mobile catering runs on event bookings, health inspections and the logistics of feeding hundreds of people from a trailer or van — and the paperwork has to cover all three without anything falling between them on the morning of the job. LaunchKit Custom for mobile catering ships 16 live-editable HTML templates you open in your browser, brand with your mobile catering business name, logo and colours, and shape live on screen before the next booking. Event contracts, menu proposals, allergen declarations, food hygiene checklists, supplier records and customer terms hold their structure while headers and contact block rebuild around your mobile catering business. Preview every edit as you type, export a clean PDF, and send a branded pack with the booking confirmation. Your mobile catering paperwork looks like your own brand.

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16 documentsPDFInstant download

What's included

✓Client Order Form
✓Allergen Declaration
✓Food Safety Management Record
✓Temperature Monitoring Log
✓Supplier Record
+11 more included

16 editable HTML templates for mobile caterers — brand them in the browser.

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Business documents£19.99

Business Documents — Premium

Mobile catering runs on event bookings, health inspections and the logistics of feeding hundreds of people from a trailer or van - and the paperwork has to cover all three without anything falling between them on the morning of the job in a wet field at a festival. LaunchKit Premium for mobile catering covers all 17 business documents as interactive fillable PDF plus editable Word. Event contract, menu proposal, allergen declaration and food hygiene checklist fill in on a tablet at the booking, and the customer terms, supplier agreements, staff records, feedback form and complaint procedure rebrand in Word with your mobile catering business name, trading style and branding. HACCP records, insurance declaration, risk assessment and GDPR notice match in tone. Two formats from one download - the mobile catering operation's paperwork runs tight.

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16 documentsPDFInstant download

What's included

✓Client Order Form
✓Allergen Declaration
✓Food Safety Management Record
✓Temperature Monitoring Log
✓Supplier Record
+11 more included

The full document set for an established mobile catering operation

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Financial templates£11.99

Financial Forms Bundle — Standard

A mobile catering business runs on deposits, split payments, chargebacks, deposits and changeover-day cashflow. The numbers are straightforward until they aren't — and at year end an accountant wants proper records, not a shoebox of till receipts and a bank app screenshot. This Standard pack covers the core financial admin a mobile catering business runs day to day — quote and estimate forms, booking invoice templates, deposit records, expense logs covering supplies, utilities and consumables, a monthly income summary split by revenue stream, a VAT log for those who are registered, and an annual accounts prep sheet. Each PDF carries a fillable header — type your business name and trading details once, then print or save. UK Self Assessment categories pre-aligned, A4 print-ready, no monthly software commitment. Built for sole-trader and small-firm mobile catering businesses who want a clean paper trail before year-end.

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15 documentsXLSX + PDFInstant download

What's included

✓Cash Flow Forecast
✓Client Payment Record
✓Cost of Goods
✓Deposit Booking Terms
✓Expense Tracker
+10 more included

Financial tracking designed around mobile catering income and costs

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Pricing calculator£13.99

Financial Forms Bundle — Custom

A wedding, a corporate lunch, a festival run — each event is a quote, a deposit, a supplier list, and a final invoice that has to arrive cleanly. Mobile catering paperwork runs across every event you book. This bundle is 16 live-editable HTML finance forms for mobile caterers: invoices, invoice trackers, client payment records, deposit booking terms, expense and income trackers, cost-of-goods and stock-inventory sheets, a mileage log, payroll summaries, staff hours and pay sheets, pricing calculators, a profit and loss, a cash flow forecast, insurance-premium trackers and receipts. Open each form in your browser, drop in your trading name, your colours and your event terms, and export the branded version the day the deposit lands. Live preview updates as you type, so what you see in the browser is what the customer receives.

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16 documentsXLSX + PDFInstant download

What's included

✓Cash Flow Forecast
✓Client Payment Record
✓Cost of Goods
✓Deposit Booking Terms
✓Expense Tracker
+11 more included

16 HTML finance forms for mobile caterers, branded in the browser.

Details

Financial templates£19.99

Financial Forms Bundle — Premium

Mobile catering income is event-by-event, and the financial picture changes with every pitch. A good Saturday market can look great in isolation; a wet bank holiday weekend can erase a month of profit. Tracking food costs, pitch fees, fuel, and equipment against income per event is the only way to know which events are worth returning to. This set covers the financial forms that give you that picture: per-event income records, a daily sales log, a food and ingredient cost tracker, a pitch fee and fuel expense log, a monthly cash flow forecast for planning the season ahead, and an annual profit and loss summary. Fillable PDFs for completing on a phone or tablet after each event, editable Word documents for the home office. Forms that turn event-by-event trading into a clear and manageable business record.

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15 documentsXLSX + PDFInstant download

What's included

✓Profit & Loss Statement
✓Cash Flow Planner
✓Expense Tracker
✓Tax Summary Sheet
✓Break-Even Analysis Worksheet
+10 more included

Complete financial forms for caterers tracking every event and expense

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MTD record-keeping kit£16.99

MTD Compliance Kit — Premium

Making Tax Digital is becoming part of the record-keeping reality for many self-employed mobile catering businesses, and the real headache isn't the rule — it's keeping records clean across a year of mixed takings across cash, card and deposits, seasonal surges, supplier invoices and turnover that shifts through the year. This Compliance Kit is a 20-sheet Excel workbook covering Income Tracker, Expense Log, Expense Summary, Quarterly Summary, Annual Summary, Reconciliation, Mileage Log with a simplified-vs-actual switch, Year-End Adjustments, Tax Reserve Scenarios, Evidence Log, Compliance Warnings, Allowable Expenses Guide, Deadline Calendar, Quarterly Checklist, and an Executive Dashboard that surfaces the figures your accountant actually asks for. Available in England and Scotland versions to match where the business is based. Built for UK sole-trader mobile catering businesses who want quarterly returns to be a 30-minute review, not a weekend search through receipts. Not a replacement for HMRC-compatible filing software — a record-keeping foundation that makes filing simpler.

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20 documentsPDFInstant download

What's included

✓Start Here
✓Your Details
✓Income Tracker
✓Expense Log
✓Expense Summary
+15 more included

Keep your catering tax records clean and MTD-ready

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Pricing calculator£14.99

Pricing Calculator — Premium

Pricing a festival booking against a weekly pitch and a private event — all in the same week — is where mobile catering businesses tend to get the maths wrong. This Premium pricing calculator re-centres that. Nine catering formats come pre-loaded, covering street food and market stalls, festival and event catering, private event hire, office and industrial lunch trade, sports event catering, and late-night service. Enter your base rate once and every format rebuilds with ingredients, staffing, travel, and pitch fees factored into the per-head or per-event price. A quote builder handles bespoke bookings, a job log tracks every event, and a monthly dashboard shows which formats actually pay. Delivered as one Excel workbook for UK mobile caterers — open it, save your copy, quote with confidence.

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8 documentsXLSX + PDFInstant download

What's included

✓Start Here
✓Service Pricing
✓Quote Builder
✓Quote Output
✓Job & Booking Log
+3 more included

Price your catering jobs accurately and protect your profit on every event

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